SaaS is growing in popularity as cloud storage becomes the norm these days. Everyone has data stored in the cloud; that data can be personal or official information.
One of the most widely adopted SaaS applications is Microsoft 365 (formerly Office 365).
The idea that data stored in the cloud is secure is widespread, and it also applies to Microsoft 365. Is this true? Though Microsoft offers a number of possibilities to secure and retrieve data, this is often insufficient as the data can be compromised in many ways such as the ones listed below:
- Internal & External Threats: Human Error is inevitable. Accidental deletion of any critical data by the user can cause a major impact. Also, the most dangerous man-made disaster among all is data theft. An anonymous user can peep into your system and access the most confidential or any private data for his favor
- Virus/Malware: Finally this is something that is most familiar across the world, the whole of it is surrounded by viruses. That can cause major data loss to your businesses
Read this blog to learn about the threats from which you must protect your Microsoft 365 data –
https://www.bdrsuite.com/blog/why-backup-microsoft-365-data/
So how can you save your precious data from loss? The only way to save all your data is to Backup!
Microsoft 365 Backups – Do you really need them?
There is a common misconception that Microsoft 365 data does not need to be backed up because many believe the data in the cloud is backed up automatically, and others believe that Microsoft 365 offers all mechanisms to prevent data loss.
Microsoft takes responsibility only for the underlying infrastructure which means it is still your responsibility to protect your data. Read this blog to learn more about Why You Should Backup Microsoft 365 – https://www.bdrsuite.com/blog/why-you-should-backup-microsoft-365/
To protect your Microsoft 365 user data, you definitely need to incorporate a complete Backup and Recovery solution that suits your business requirements.
Choosing the right Microsoft 365 Backup Solution:
I’m going to list down some of the key features that you need to look for when choosing a backup solution for SaaS applications such as Microsoft 365.
- Backup for entire Microsoft 365 Suite: Backup Support for User Mailbox including Mails, Calendars, Contacts, OneDrive, Group Mailbox, SharePoint Sites, and Teams from Microsoft 365
- Storage Targets: The solution should offer the option to store the backup data on a wide range of storage targets either local storage or cloud storage
- Granular Backup: A backup solution should offer multiple backup options that allow to back up the entire Organization, at a domain level or at a user level
- Flexible Scheduling: Backup Solution should offer different backup scheduling options so you can automate the backups and flexibly run backups whenever needed
- Retention Policies: To restore the data from a particular point in time and to retain data as long as you need, retention plays a critical role. Make sure the backup solution provides an option to set retention for each object and allows to set retention for years to meet the compliance requirements too.
- Cross User Restore: Recovery is one of the main features of a backup solution. The solution should be able to give you the flexibility to restore the backed-up data to the same user account or a different user’s account
- Data Export: A granular restore option, with which a user can locally download user data in multiple formats, i.e., EML/PST/MBOX, etc…
- One Click File Download: Directly access the files from backup and easily restore the data to local storage for instant access
Are you looking for a solution that incorporates all the above-mentioned features? Consider looking at the industry-leading backup solution – BDRSuite, for Microsoft 365 backup!
BDRSuite – A Complete Backup & Disaster Recovery Solution
“BDRSuite is designed to protect data that span across Data Centers/Private Cloud (VMware, Hyper-V, Windows, Linux, Applications & Databases), Public Cloud (AWS), SaaS (Microsoft 365, Google Workspace), and Endpoints (Windows, Mac) ”.
What’s in store in BDRSuite for Microsoft 365 Backup & Recovery
- Backup Microsoft 365 Mails, Contacts, Calendars, OneDrive, Group mailbox, SharePoint Online, and Teams data
- Backup of entire Organization, all/specific Domain or selected user data
- Store backup data on local storage (DAS, SAN, NAS) or on Cloud Storage (AWS S3, Azure Blob, Wasabi, etc).
- Schedule incremental backups to backup only changed blocks
- Retain data as long as you need for compliance and legal requirements
- Restore selected user mailbox or individual mail items
- Restore data to the same or different user account
- Export data to multiple formats like PST, MBOX, EML, VCF, ICF, etc.
Let me quickly walk you through the steps to backup your Microsoft 365 user data using BDRSuite.
Microsoft 365 Backup – Step by Step Configuration
Step 1: Download and Install BDRSuite Backup Server. Click here for installation instructions.
Step 2: Navigate to Microsoft 365/Google Workspace tab. Configure a Backup Repository – either block or object-based storage based on where you want to store the backup data.
Step 3: Under the Data Sources menu, add your Microsoft 365 Organizations that you want to backup.
Step 4: Navigate to Backup -> Configure Backup -> Microsoft 365 page. Select an entire organization or only the object you want to backup
Step 5: Then, configure the backup scheduling for which you will have multiple options – Manually/Every few mins/hours/Daily/Weekly.
Step 6: Then, you have compression and retention settings. configure the retention policies and save your backup configuration.
Step 7: The backup will start to run as scheduled. Reports will be generated after each schedule and you can also configure email notifications for backup alerts.
Step 8: From the Recovery menu, you can restore the data whenever needed. You will have multiple granular options to restore the backed-up data.
To know more about the Microsoft 365 Backup and Recovery configuration, click here.
Be sure to download and try a fully-functional 30-day free trial version of BDRSuite to try Microsoft 365 Backup and Recovery in your environment.
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