Backup of your data was always very important, but these days, with so many threats and organizations relying on their data for most of everything, it has become very crucial, and backup of your Microsoft 365 accounts is no different.
So should you backup your Microsoft 365 accounts? Yes, but should you use Microsoft standard backup? Or select a third-party backup tool to backup all your Microsoft 365 accounts?
Microsoft has the option to backup its data but it’s limited and lacks advanced options. Microsoft protects your Microsoft/Office365 against external threats, as I wrote in my previous article, but when it is regarding backup, it is not so good because of the lack of options and limitations.
We have another post in the Vembu blog explaining, “Why Backup Microsoft 365 data” is crucial to backup your Microsoft 365 data.
Six good reasons are mentioned regarding why you need, and should, back up your Microsoft 365 data.
- Accidental Deletion
- Internal Security Threats
- External Security Threats
- Legal and Compliance Requirements
- Retention Policy Gaps and Confusion
- Managing Hybrid Email Deployments and Migrations
This is when organizations need to select a third-party backup tool for their Microsoft 365 accounts. A backup tool that provides more robust backups, with the possibility to backup their Cloud SaaS data to on-premise backup repositories or to different locations and also to multi-cloud storage objects, like ‘BDRSuite for Microsoft 365’.
Organizations have more control over their data using a third-party tool and can restore individual objects or complete folders. They can even use file versioning.
And using the Microsoft backup option, some of the options are not available that we can find in a third-party backup tool, like BDRSuite for Microsoft 365.
Restrictions that you have when using Microsoft backups:
- You can’t backup your data to your on-premises backup repositories
- Objects(files, emails, etc.) stay in the recovering items only for 14 days(default)
- The maximum time you can recover an object is 30 days(you need to change the default option)
- OneDrive and SharePoint can only be restored by yourself within 93 days
- Microsoft backup RTO is very high. One backup each 12h
- You can’t use file versioning. You can restore the last version of a file, object, or a Sharepoint DWG file, that Microsoft 365 backup and SharePoint
- No point in time recovery and has significant Retention Policy Gaps
- Permanent data deletions are irreversible
As Microsoft Terms of Use informs in section Section 6.b:
“We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend
that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”
As an example of the Microsoft Responsibility model, we can see next that the responsibility is shared between Microsoft and the Customer.
Meaning, that Microsoft is only responsible for the infrastructure and temporarily can save you data, but customers should regularly run backups on their data
Microsoft 365 is not responsible for your data protection; they are only responsible for the availability of the service. Microsoft has tools and options to keep your data safe, but it is up to the customer to configure them correctly.
This is where BDRSuite for Microsoft 365 tool enters, and organizations do their backups relying on a third-party backup tool like BDRSuite.
How to find the Best Microsoft 365 backup software and how BDRSuite for Microsoft 365 fits into an administrator’s strategies to backup their Microsoft 365 data?
The main reasons why BDRSuite for Microsoft 365 is the choice when selecting a third-party tool to backup your Microsoft 365 data:
Vembu Backup for Microsoft 365 works in three main areas and features: Backup Microsoft 365 Business data, Recover Microsoft 365 Business data anywhere and anytime, and Manage Microsoft 365 Business data.
Some reasons and features that organizations can have when selecting BDRSite for Microsoft 365:
1) Backup your Microsoft 365 Business data
- Backup and restore data at the Domain level or individual user level
- Backup and restore your
- Microsoft 365 mailboxes almost instantly
- Your items/ files from the OneDrive for Business
- The contacts/people of your Microsoft 365 user account
- Your events and tasks with Microsoft 365 Calendar
- Backup and Restore your Microsoft 365 Teams, channels, and Folders/Items
- Group/Shared Mailboxes, including Group OneDrive and Conversations
- Microsoft SharePoint Online Sites, libraries, and Folders/items
- Exchange Online by backing up email accounts, including inbox, sent items, and other custom labels
2) Recover data anywhere and anytime
- Recover entire Mailbox or at Folder-level
- Restore data to the same or different user account
- Restore lost, corrupted, and permanently deleted O365 data to the same or different user accounts
- Retrieve your data with an in-built search
- Granularly restore individual items, multiple items, or the entire folder
- Leverage multiple export options like .eml, .vcf, and .icf formats including .pst for emails
- Restore your OneDrive for Business folders with Folder Structure
3) Manage Microsoft 365 Business data
- Store your data on-premise or in Vembu Cloud
- Replicate your business-critical data to any cloud object storage
- Retain your data for any number of days with flexible retentions
- Reuse the inactive Microsoft 365 license for the new user
- Secure your data both in flight and storage with AES 256-bit encryption
- Monitor your backup processes through reliable reports
- Comply with legal requirements, policies, and regulations
BDRSuite for Microsoft 365 Standard Edition has a price of $1.2/user/month. Compared to other tools, this is one of the lowest prices per account in the market.
Vembu also provides a BDRSuite for Microsoft 365 free version for upto 10 users.
Free Backup for Microsoft 365
Backup and Restore Microsoft 365 data at Zero Cost
- Backup Microsoft 365 Mails, Contacts, and Calendars
- Store backup data in On-Premise
- Restore selected user mailbox or individual mails
- Restore the backup data anywhere, anytime
- Export to multiple formats: .PST, .EML, .VCF, .ICF
Another great thing about BDRSuite for Microsoft 365 is that, if you already have BDRSuite, it is integrated with your BDRSuite. No need to purchase additional licenses or install any other software.
BDRSuite for Microsoft 365 can work in two different versions. Both on-premise and off-premise backups.It ensures complete protection of your Microsoft 365 business-critical Emails, Contacts, Calendars, and OneDrive data with an easy-to-use and secure on-premise and off-premise to Vembu Cloud.
Conclusion:
Controlling the backups, restores, and data is fundamental inside an organization. It should be mandatory for organizations to backup their Microsoft 365 data using a third-party tool. Mainly small businesses.
Organizations could lose data or downtime by leaving Microsoft to backup their Microsoft 365 data. In case of an outage on Microsoft services, like on the 21st of June 2022 – it could impact your login attempts and prevent users from accessing their accounts.
This could be easily and quickly restored using a third-party tool like BDRSuite for Microsoft 365, some of the data that users needed(OneDrive or Sharepoint).
An affordable solution like BDRSuite for Microsoft 365 saves your company’s time and money and also minimizes data loss and resources. BDRSuite for Microsoft 365 protects an organization’s data effectively and efficiently.
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