How to Sync your Microsoft Team files to OneDrive on your local computer?

Introduction

Usually when you create files in your Microsoft Teams account, those files will reside on your online SharePoint site. If you create any Word, Excel or PowerPoint files, each file will be addressed in a unique URL and the same will be opened in different devices using your unique credential. Similarly, you can share the files with your coworkers and the same link can be accessed after giving the share permission to the users.

Using this method, one can collaboratively work on any of his Team files. But there are a few circumstances where you may not have a good internet connection in which you need to modify the files only locally, or you may require a copy of your important documents. In this case, you may require your files to be downloaded locally on your computer to work on them and you may require a safe place to store them and access them later. Further your modified changes need to be updated in your SharePoint original location. So, you may require a two-way sync from the SharePoint site to the local computer and vice versa. Combining these two useful operations one can enable sync process for your Sharepoint files to your OneDrive account. From OneDrive, users can download their files for local modification and further one can sync files to OneDrive and so to his SharePoint file location.

In this blog we are providing the steps to enable sync to OneDrive for your account.

Requirements

To set up a Microsoft Teams sync to OneDrive, you must have the following

• The latest version of the Microsoft Teams app installed on your computer
• You can also set up syncing using the web-based version of Teams
• The latest version of the Microsoft OneDrive app installed on your computer

Set up the Team file share sync

1. Open Microsoft Teams on your computer, and if you are prompted to log in, provide your Microsoft 365 team credentials.

   Click Teams on the launch bar to open up the Teams you are a member of.

   Click the Team that stores shared files. Here we are choosing the Microsoft Teams installed on the local computer.


2. Open the file location on your Team channel, choose the file and select the sync option available under the three dots as shown in the below picture. Here it is marked in a red box.

3. Choose sync. For the first time the user needs to setup your OneDrive access from the Microsoft Team application. Below screenshot shows this OneDrive access sign in dialogue.

4. Provide your OneDrive account. If you already have a Microsoft 365 account, the same email address can be used to connect the associated OneDrive account. On the next page, you may change the store location or let it be the default location (as per the MS Team channel file location)

5. Click Next to start the file sync. Once the sync is completed you can right click the OneDrive icon on your task bar and verify the file sync status as shown in the below image. You can see a green tick mark to confirm the sync process is complete and successful.

• Also you can open the file in File explorer to make changes offline, and the updated content will be synchronized in the subsequent sync process.

Conclusion

To get work done from anywhere, across your devices, you need ubiquitous access to all your files – online and offline. Business information needs to be up to date and in reach, without compromise. OneDrive enables you to synchronize your content to your PC and any other devices such as Mobile, Tab and Mac so you can easily and securely access files anytime—even when you are offline. Microsoft had promised to continue to evolve OneDrive as a place to access, share, and collaborate on all your files in Office 365, keeping them protected and readily accessible on all your devices, anywhere.

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