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Microsoft 365 for Beginners – What is Microsoft Bookings – Part 16
Data governance cannot be underestimated, as the digital and hybrid landscape continues to evolve with new and more challenging compliance requirements. As part of Microsoft 365, Microsoft Purview is a data governance service, providing an excellent tool for organizations to manage their data assets effectively. This post will delve into Microsoft Purview for beginners as a guide to understanding and using this tool.
What is Microsoft Purview?
Microsoft Purview is a unified data governance service that helps organizations manage and govern their data. The tool provides a central location for discovering, cataloging, and understanding data across your business, whether stored on-premises, across multiple clouds, or within SaaS applications like Microsoft 365. Microsoft Purview’s capabilities extend beyond mere data governance, offering advanced data security, classification, and protection features.
It helps organizations to do the following:
- Know and classify their data
- Protect their data
- Prevent data loss
- Enforce data governance
Why Should Businesses Choose Microsoft Purview?
Microsoft Purview assists organizations in governing, protecting, and managing their data more efficiently. Purview allows creating a data map so businesses can visualize their entire data estate, gaining valuable insights about their data sources, usage, and sensitivity. This increased visibility helps organizations manage risk, ensure compliance with regulations, and prevent potential data leaks.
This process is automated. It automatically classifies data, enabling businesses to apply sensitivity labels to identify and protect sensitive data. With Microsoft Purview’s data classification, the software can identify sensitive information such as credit card numbers, customer data, or confidential business information, automatically applying appropriate protection measures.
Harnessing Microsoft Purview for Optimal Data Governance
Microsoft Purview is designed to support the hybrid workplace model, allowing organizations to manage their data assets in a unified manner across various data sources. The Microsoft Purview governance portal offers a simple, user-friendly interface for data consumers to access information about available data assets, further improving data access and visibility within an organization.
The Microsoft Purview data map enables organizations to catalog all their data, providing a robust data catalog that includes both technical and business attributes. This tool makes it easier for users to find the data they need and understand how to use it appropriately, promoting data-driven decision-making within the organization.
Using Microsoft Purview for Enhanced Information Protection
Microsoft Purview’s information protection capabilities help businesses maintain control of their sensitive information, regardless of where it’s stored. By applying sensitivity labels, Microsoft Purview Information Protection can automatically protect sensitive content according to its level of sensitivity. The service seamlessly integrates with Microsoft Information Protection and Microsoft Teams, providing a comprehensive solution for data security and compliance in the modern business environment.
Microsoft Purview: A Closer Look at Key Features
Microsoft Purview stands out with its array of features that transform data governance, data protection, and compliance.
Enhanced Visibility and Control Over Data Assets
With Microsoft Purview, businesses gain a holistic view of their data estate, allowing them to effectively manage and govern their data assets. Whether data is stored on-premises, across multiple clouds, or in Microsoft 365, it’s all cataloged and accessible from a central location. This improved visibility creates transparency, ensuring organizations accurately understand their data landscape, from business terms and glossaries to policies, requirements, and data lineage.
Streamlined Data Discovery with Microsoft Purview Data Map
The Microsoft Purview Data Map is a groundbreaking feature that automates data discovery, cataloging, and classification. It provides a comprehensive view of an organization’s data landscape across all data sources, including on-premises SQL Server, Azure, Microsoft 365, and other third-party data sources. As a result, data consumers can easily search and understand data lineage, promoting more efficient data usage and decision-making processes.
Regulatory Compliance and Risk Management
Microsoft Purview allows organizations to manage risk and compliance more effectively. For example, with automatic data classification and sensitivity labels, businesses can ensure sensitive data, such as personally identifiable information (PII) or financial details, is adequately protected. This capability is crucial in meeting compliance with GDPR, CCPA, and others.
Enhanced Data Protection with Microsoft Information Protection Integration
Microsoft Purview’s integration with Microsoft Information Protection (MIP) enhances the protection of sensitive data. Microsoft Purview extends MIP’s sensitivity labels, allowing businesses to automatically apply these labels at scale, protecting sensitive information wherever it may be. In addition, the seamless integration with other Microsoft services, including Microsoft Teams, amplifies data security and ensures consistent protection across the organization.
The Power of Microsoft Purview in Action: Practical Use Cases
To illustrate the potential of Microsoft Purview, consider the following examples:
1. Enhanced Data Governance for Financial Institutions
Banks and financial institutions deal with vast amounts of sensitive data. Leveraging Microsoft Purview allows these organizations to maintain a unified data governance approach, ensuring sensitive information is adequately protected while facilitating compliance with stringent financial regulations.
2. Optimized Data Management in Healthcare
For healthcare providers, managing sensitive patient data is critical. Microsoft Purview helps them govern, protect, and manage this data more efficiently, providing insights into data lineage and ensuring HIPAA compliance.
3. Efficient Data Usage in Retail
Retail businesses can use Microsoft Purview to optimize their customer data management. With its advanced data classification and cataloging capabilities, retailers can gain insights from their data, enhancing customer experience and driving business growth.
FAQ Section
1. What unique benefits does Microsoft Purview offer for data governance?
Microsoft Purview provides a unified data governance platform that allows businesses to discover, catalog, and manage data across their organization. In addition, the platform offers automated data classification, helping companies to identify and protect sensitive information.
2. How does Microsoft Purview enhance data security?
Microsoft Purview includes advanced data security features, enabling businesses to apply sensitivity labels to their data. This automatic labeling helps identify and protect sensitive data across the organization.
3. Can Microsoft Purview be integrated with other Microsoft services?
Yes, Microsoft Purview seamlessly integrates with other Microsoft services, such as Microsoft Information Protection and Microsoft Teams. This integration allows for comprehensive data security and compliance.
4. How does Microsoft Purview support a hybrid workplace model?
Microsoft Purview is designed to manage data assets across various data sources, including on-premises file shares, multiple clouds, and SaaS applications like Microsoft 365, supporting the hybrid workplace model.
Wrapping Up
Microsoft Purview is an excellent tool to navigate the challenging world of data governance and compliance regulations, providing businesses with a way to manage their data assets, ensure compliance, and mitigate risks. In addition, since it seamlessly integrates with other Microsoft services in Microsoft 365, it offers a complete solution for the data needs of modern businesses using the Microsoft cloud, regardless of size.
Harnessing Microsoft Purview’s capabilities empowers organizations to transform their data into valuable business assets, paving the way for data-driven decision-making and improved business outcomes.
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